Inventory Control has recently begun the process of sending out notification emails for the renewal or return of expired equipment loans.  The Equipment Loan eDoc requires approval by the person who has borrowed the equipment: the “Borrower.”  The Borrower role cannot be delegated to another individual; the actual Borrower must either initiate the Equipment Loan eDoc, or approve it.

The purpose of the equipment on loan process is to notify Inventory Control of one of the following:

  1.  The removal of University-owned equipment from State property for a period of up to two years. A loan can be initiated for a continuous, an intermittent, or a one-time loan. (This was formerly done with the ICW – Inventory Control Workflow application/ACT-40).
  2.  The return the equipment from use off of State property.

Please note that the equipment Borrower is responsible for theft or damage to the equipment and is required to provide due care and security for the equipment until it is returned to the University.

To initiate an Equipment Loan eDoc, go to the KFS Main Menu ~ Lookup and Maintenance ~ Capital Asset Management ~ Asset. Enter the tag number in the Tag Number Field, click Search, and then click loan.

Please follow the instructions in the notification email.  If you have any questions, please visit our website Inventory Control / Capitalization or contact us by email at


Annette Pavone, CPA
KFS Functional Coordinator & Accounting Manager
Accounting Office
University of Connecticut
343 Mansfield Road
Storrs, CT 06269-1074
Phone: (860) 486-2934
Fax: (860) 486-0570