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Author Archives: kle13006

7/10/2017 – KFS Update – Payroll Encumbrances

KFS UPDATE – Related to Payroll Encumbrances

The new fiscal year payroll encumbrances have now been established in FY18 for the following pay groups:

5110     Classified

5111     Faculty

5112     Other Professional

5260     Post Docs

5230     Temporary seasonal employees.

 

The encumbrances for the temporary groups of Special Payroll (5231/5232), Students (5240), and Work Study (5245), will be set up as soon as some coding issues are addressed. This may take another cycle or two.

We will continue to keep you updated as new information becomes available.

If you have any questions please contact our main office at 486-6288/budget@uconn.edu or your assigned budget analyst.

 

Thank you,

Office of Budget & Financial Planning

6/28/2017 – Additional Charts in KFS

To all KFS Users:

One of the KFS Chart of Accounts attributes, most often seen as a field on the Accounting Lines is “Chart.”  Since the implementation of KFS in 2012, UConn has always had only the one “UC” Chart.  Beginning June 27, 2017, there will be two additional charts in KFS: AA (Accounting Adjustments) and FR (Financial Reporting). The addition of these two charts will not change how you enter Accounting Lines; they will only be used by Central Accounting. You will continue to see “UC” as the default chart on KFS eDocs, and the additional charts will not change any of the KFDM Standard Reports.

Since object codes are specific to each chart, you may notice the same object code in more than one chart when doing an object code lookup from the Main Menu. When doing an object code lookup from within an eDoc, and the UC account has already been entered, only the UC version of the object code will appear in the lookup.

In summary, you should not notice any change in your business processes relating the new charts. If you have any questions or concerns, feel free to contact me.

Thank you,

Annette

 

Annette Pavone, CPA
KFS Functional Coordinator & Accounting Manager
Accounting Office
University of Connecticut
343 Mansfield Road
Storrs, CT 06269-1074
Phone: (860) 486-2934
Fax: (860) 486-0570

6/16/2017 – KFS 2017 Final Close

To All KFS Users:

In preparation for the close of fiscal year 2017 and the opening of fiscal year 2018 in KFS, please make note of the following:

  1. KFS will be shut down at 5:00 pm on Friday, June 30th.
  2. KFS will be available Saturday morning, July 1st for fiscal year 2018 processing.
  3. eDocs that were routed to the central processing offices (Accounting, Accounts Payable, etc.) by the deadlines specified in the Controller Memo will be posted to fiscal year 2017, as well as any eDocs that missed these deadlines to the extent time permits. Fiscal year 2017 eDocs not finalized before June 30th will be rolled over and posted in fiscal year 2018 when finalized.
  4. Certain eDocs submitted after June 30 will be posted back to fiscal year 2017 by central offices, and you will notice these being reflected in fiscal year 2017, Period 13. If you have an eDoc that you believe should be posted to fiscal year 2017, (for example, to clean up a deficit account), please specify this on the eDoc before you submit it.

If you have any questions, please contact Robin Hoagland (486-3780) or Annette Pavone (486-2934).

Annette Pavone, CPA
KFS Functional Coordinator & Accounting Manager
Accounting Office
University of Connecticut
343 Mansfield Road
Storrs, CT 06269-1074
Phone: (860) 486-2934
Fax: (860) 486-0570